Inspections · Commercial · during a lease
Commercial Interim Inspection.
A periodic walk of the unit during the term, checking the tenant is keeping to the repairing covenants.
What It Is For
The job it does.
Landlords who never look until the last month are the ones who end up in a dispute they cannot evidence. An annual walk against the original schedule records what has changed while there is still time to raise it under the lease, rather than at the end when everything becomes a claim.
What we record
- Each element of the original schedule, walked again in the same order
- Changes since the schedule, or since the last interim, described and photographed
- Alterations, signage, fit-out changes and any work that may need landlord consent
- Obvious disrepair the tenant is responsible for under the lease
- External elements and common parts within the demise
- Anything not accessible on the day, stated
What you get
- Interim PDF with changes listed first, photographs numbered to the original exhibits
- A record the landlord's agent or solicitor can act on during the term
- The file kept current for the exit record
- A next-visit date agreed
Inspections · The Interval
The four kinds of inspection.
Residential · during a tenancy
Mid-Term Inspection
A short visit every three to six months. Condition, obvious maintenance, damp and mould, and whether the tenancy is being kept to.
OpenLicensed HMOs · quarterly
HMO Inspection
Rooms recorded one by one, communal areas separated out, and the fire and safety provision checked on every visit.
OpenCommercial · during a lease
This pageCommercial Interim Inspection
A periodic walk of the unit during the term, checking the tenant is keeping to the repairing covenants.
Empty · on a contract
Vacant Property Visits
Short dated visits to an empty unit. Security, water, heating, signs of entry, damage. Photographed and logged.
Open
EXH 003 · Unit · visit log
Recorded, not enforced
The report says what has changed. Whether that is a breach of the lease, and what to do about it, is for the landlord's agent or solicitor. We keep the two apart deliberately.
Access under the lease
Most leases give the landlord a right of entry to inspect on reasonable notice. We work to whatever the lease says and arrange the visit with the tenant so nobody is surprised.
Asked & answered.
Annually is usual for an occupied unit on a lease of any length. More often where the use is heavy or the building is old. The lease may set a minimum.
We can still walk and record the unit, but the report becomes a standalone condition record rather than a comparison. We will say that plainly before you book so nobody expects a comparison that cannot exist.
The lease usually gives the landlord a right of entry to inspect on notice. We arrange the visit with the tenant on that basis and record any refusal.
We record what has changed and where the unit differs from the schedule. Whether that amounts to a breach of a covenant is a legal reading of the lease, and that is your solicitor's call, not ours.
Read Before You Book
Worth ten minutes.
A schedule of condition on a commercial lease: what it does, and what it doesn't
How a schedule of condition caps a tenant's repairing liability, why the solicitor asks for it, what an interim and an exit record add, and what it is not.
ReadMid-term inspections: how often, what to record, and the notice rules
The interval, the notice, the checklist, and why the mid-term is the visit that stops month-four problems becoming month-eighteen bills.
ReadFair wear and tear vs damage: how deposit adjudicators decide
What counts as wear and tear, what counts as damage, why betterment is never allowed, and how an inventory makes the difference provable.
Read